Meeting Planner
Plan meetings that respect participants' time — Use this planner to collect participant cities/time zones, propose 2–3 candidate windows, and present each option as organizer-local → participant-local times to avoid confusion. Small choices (2–3 slots) speed decisions and reduce back-and-forth scheduling.
Practical workflow: add participants with their preferred local city, pick a candidate date & preferred time, then share the top 2–3 options. When you confirm a slot, send an ICS/calendar invite with the agenda and a short "what to prepare" note. For distributed teams, prefer midday windows or rotate meeting times to share inconvenience fairly.
By Serge Shammas — meetings & collaboration writer · Last updated:
Want the full handbook? Read the guide: Meeting Planner — Schedule Efficient Meetings Across Time Zones.
FAQs
- How many participants? Add as many as you need.
- What time zones? Pick from 30+ popular global cities or time zones.
- How do I share? Copy the meeting times and share with your participants.